1. Definitions
1.1.1 The following words shall have the following meanings in these Terms and Conditions:
“Applicable Laws” means all applicable law, statutes, regulation and codes from time to time in force in connection with these Terms and Conditions;
“Terms and Conditions” means the terms and conditions of hire of the Photo Booth as set out in this document;
“Showtime Snaps”, “us”, “we”, “our” means Blue Lake Associates Ltd (Company Number 15017811);
“Hirer”, “you”, “your”, “The Client” and “yours” are references to the person hiring the Product/s from us;
“Photo Booth” or “Product/s” means the photo booth and all the associated equipment as set out on the Booking Form which we have agreed to rent to you in accordance with these Terms and Conditions;
“Booking Form” means the form on which you detail all relevant information pertaining to your hire/rental; and
“VAT” means value added tax or any equivalent tax chargeable in the UK or elsewhere.
1.1.2 The following words shall have the following meanings in the Booking Form:
“Booking Date” refers to the day the hirer finalises their reservation for the Photo Booth rental by making a payment. This payment can either be the full amount for the rental service or an initial deposit, with the agreement that the remaining balance will be paid by Balance Payment Date;
“Cut-Off Date” is the date 14 days following the Booking Date, provided that the Delivery Date is set to occur more than 14 days after the Booking Date. This date serves as the deadline for free cancellations. Should the hirer cancel the booking after the Cut-Off Date, a fee of £100 will be retained by the company, and any additional balance previously paid will be refunded to the hirer. This condition applies only when the hirer has opted for the full payment option at the time of booking;
“Balance Payment Date” is the deadline by which you have chosen to pay an initial deposit on the Booking Date must pay the remaining balance owed for the rental service. Failure to meet this payment deadline will result in the cancellation of the booking, and the deposit previously paid will be retained by the company;
“Delivery Date” is the specified day and time on which we will deliver and set up the Photo Booth at the Hirer's event location. This date marks the commencement of the hire period for the Photo Booth rental;
“Return Date” is the predetermined day and time on which we will dismantle and collect the Photo Booth from the event location. This date signifies the conclusion of the hire period;
“Hire Period” The Hire Period is defined as the interval starting from the Delivery Date, when the hirer receives the Photo Booth, to the Return Date, when the Photo Booth is collected for return. This period represents the duration of the rental agreement between the hirer and the company;
1.2 Clause headings shall not affect the interpretation of this Agreement.
1.3 The Booking Form shall form a part of this Agreement and shall have effect as if set out in full in the body of this Agreement. Any reference to this Agreement includes the Booking Form.
1.4 Unless context otherwise requires, words in the singular shall include the plural and vice versa.
1.5 A reference to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time.
1.6 A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted.
1.7 A reference to writing includes email but not fax.
1.8 Any words following the terms including, include, for example, in particular or other similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
1.9 Any obligation on a party not to something includes an obligation not to allow that thing to be done.
1.10 A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established.
2. Acceptance of Terms & Conditions
2.1 When hiring a Photo Booth from us you do so in accordance with these Terms & Conditions.
2.2 Any contract for the hire of the Photo Booth is between you and us alone.
2.3 These Terms & Conditions of use constitute a binding legal agreement between The Client and us.
2.4 The Terms and Conditions displayed on the website at the time of booking your event shall apply to your booking. We reserve the right to amend or update our Terms and Conditions at any time. We reserve the right toalter our pricing on our literature and website at any time without prior warning but this will not affect bookings which have been confirmed by us prior to any changes made.
2.5 You will indemnify us against an amount equal to: a) all losses (including but not limited to all direct, indirect and consequential losses), liabilities, costs, damages and expenses that we do or will suffer; b) all claims or proceedings made or brought or threatened against us by any person and all losses, liabilities or costs (on a full indemnity basis), damages and expenses we do or will incur as a result of defending or settling any such actual or threatened claims or proceedings, in each case arising out of or in connection with the use of the Product/s which is not in accordance with the Terms and Conditions or any other directions of use that we may provide.
2.6 All equipment supplied by us in connection with these Terms and Conditions remains the property of Showtime Snaps at all times and you shall not acquire any legal or equitable right in relation to the equipment.
2.7 By placing an order with us either verbally, via e-mail or via our website regardless of whether a Booking Form has been returned, or deposit paid, it is deemed that the hirer has read, understood, fully agreed to and is bound by all our Terms and Conditions.
2.8 When you hire the Product you agree not to re-sell the Product or make them available to anyone else.
2.9 You agree to hire the Product in accordance with these Terms and Conditions, and where applicable, any directions that we may give to you in relation to the use of the Product.
3. Basis of Hire
3.1 Where you make an order with us on a Booking Form, this shall constitute an offer only, when we provide you with confirmation of the booking it is at this point a legally binding contract shall be formed between you and us.
3.2 Delivery and Collection: Upon confirming availability with the client, we agree to deliver, set up, and later collect the Photo Booth at an agreed place and date. The details governing the delivery, setup, and collection of Products will be provided in your confirmation email. Whilst we endeavour to adhere to scheduled times, please note that exact timings may vary based on factors such as traffic and access to the venue.
3.3 The risk of loss of items passes to you upon our delivery to you.
3.4 Subject to clause 3.5, you agree to take care of the rented Product and any accompanying packaging and/or documentation that are supplied with the Product. If the Product is returned damaged or in a dirty condition that exceeds normal wear and tear, as determined by us in our absolute discretion, you agree that we may invoice you for the full cost of repairing the Product as well as the costs set out in clause 2.5.
3.5 Where the Product is not repairable, you shall be liable for the costs for us purchasing a like for like replacement Product, which we shall determine at our absolute discretion. Where a like for like replacement is not available, we shall use reasonable endeavours to source an item which is similar to that of the Product.
3.6 You must return the Product on or before the agreed date.
3.7 By hiring from us, the Product is not intended for your commercial use unless expressly agreed in writing with us beforehand. The Product must only be used in accordance with these Terms and Conditions.
3.8 We will document the condition of the Products through photographs and other means with a timestamp prior to setup at your event venue to ensure an accurate record of its initial condition. Similarly, upon the conclusion of the event and before dismantling, we will again document the condition of the Products. These records will serve as the official reference for any disputes regarding damage or misuse. It is recommended that the Hirer or a designated representative be present during both the setup and dismantling processes to review and confirm the condition of the Products as recorded by us. If the Hirer wishes to take their own photographs for personal records, they are welcome to do so, but this is not required under these terms. Failure to review the condition at setup and dismantling, as recorded by us, will result in our records being accepted as the accurate condition of the Products during the hire period.
3.9 Subject to clause 3.8, you will inform us of any damage to the Products as soon as possible.
3.10 The Hire Period shall commence from when the Product is delivered to you, unless otherwise agreed in writing. This Hire Agreement is not covered by the Consumer Credit Act, 1974 as the Hire Period is less than 3 months.
3.11 The Hire Period shall commence and end on the dates and times specified on the Booking Form. No extension to the Hire Period is permitted without our express written consent and receipt by us of the appropriate charge.
3.12 We may agree at our absolute discretion to amend the order, where you request us to do so.
3.13 Subject to clauses 3.4 and 3.5, we shall use reasonable endeavours to ensure all images resulting from the rental will be sent to you within a period of 14 days of the returned Product. These will be sent via online file transfer to your preferred email address.
4. Billing & Fees
4.1 Full Payment Option: If the Delivery Date is 14 days or less from the Booking Date, you are required to pay the full fee as set out on the Booking Form.
4.2 Payment Options for Bookings Made More Than 14 Days Before Delivery Date:
a) Deposit Payment: This payment option would require you to pay a deposit of £100 on the Booking Date. The remaining balance as set out on the Booking Form must be paid by the Balance Payment Date to secure the booking. Failure to pay the remaining balance by the Balance Payment Date will result in the loss of the deposit and cancellation of the booking.
b) Full Payment: This payment option would require you to pay the full amount as set out on the Booking Form on the Booking Date.
4.3 VAT Inclusion: The fee as outlined on the Booking Form shall be inclusive of VAT.
5. Cancellation policy
5.1 Cancellation Window:
a) If the Delivery Date is more than 14 days from the Booking Date and you cancel the booking within 14 days of the Booking Date you will be entitled to a full refund of the amount you paid on the Booking Date. If you cancel the booking after 14 days of the Booking Date, a cancellation fee of £100 will apply to cover logistics and reserved service capacity and you will be refunded the remainder of any payment made.
b) If the Delivery Date is less than 14 days from the Booking Date and you cancel at any time after making the booking, a cancellation fee of £100 will apply to cover logistics and reserved service capacity and you will be refunded the remainder of any payment made.
5.2 To exercise the right to cancel, the Hirer must inform us by email using email address: contact@showtime-snaps.co.uk of your decision to cancel the Agreement by a clear statement.
5.3 Any change of date is subject to the availability of the Products on the alternative date and may result in additional charges. These details will be explicitly agreed in writing via email using email address: contact@showtime-snaps.co.uk.
6. Photograph Usage and Ownership – Intellectual Property (IP) clause
6.1 Web Gallery Upload Consent: By default, you grant permission for all photographs captured by the Photo Booth to be uploaded to the Showtime Snaps web gallery, unless you expressly notify us and obtain our agreement to withhold specific images from being uploaded. You also release us from any liability associated with the public posting of these images.
6.2 Use of Photos for Promotion: We reserve the right to use any photographs taken by the Photo Booth at your event for promotional purposes. This includes, but is not limited to, use in printed materials and online platforms to showcase our services.
6.3 Joint Ownership of Photographs: All photographs taken by the Photo Booth shall be under joint ownership between you (the Client) and us (the Company). This means both parties have rights to use the images, subject to any agreed restrictions or exceptions.
7. Set Up & Support
7.1 The Photo Booth will be fully set up and made operational by our trained staff. Once operational, the booth is designed for simple self-serve use by guests. Clear instructions will be provided on-site to ensure guests can easily operate the booth independently.
7.2 We provide dedicated telephone support to assist with any technical difficulties encountered during the event. Support is available throughout the Hire Period. It is your responsibility to contact us at the provided support numbers in a timely manner should issues arise. Please leave a detailed message if the call is not immediately answered, including the nature of the issue and a contact number. We strive to respond promptly, but response times can only be guaranteed if a message is left.
7.3 We must be notified of any technical problems during the hire period to provide appropriate support and remedies. Failure to report issues as they arise absolves us of responsibility for any impact on the event, including loss of Photo Booth run time. We cannot offer reimbursement of fees or compensation for unreported technical problems.
8. Limitation of Liability
8.1 References to liability in this clause 8 shall include every kind of liability arising under or in connection with these Terms and Conditions including but not limited to liability in contract, tort (including negligence), misrepresentation, restitution or otherwise.
8.2 Nothing in this agreement shall limit or exclude or limit: a) your payment obligations under clause 5; b) liability for contract abandonment; or c) your liability under clause 2.4.
8.3 Nothing in these Terms and Conditions shall exclude any liability for: a) death or personal injury caused by negligence; b) fraud or fraudulent misrepresentation; c) breach of terms implied by section 12 of the Sale of Goods Act 1979 or section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession; or d) any other liability which cannot be limited or excluded by Applicable Laws.
8.4 Subject to clauses 8.2 and 8.3, our total liability under these Terms and Conditions shall not exceed the sum as set out in your Booking Form.
9. Force Majeure
9.1 Force Majeure Event means any circumstance not within our reasonable control, whether or not reasonably foreseeable, including being without limitation:
a) acts of God, flood, drought, earthquake or other natural disaster;
b) epidemic or pandemic;
c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
d) nuclear, chemical or biological contamination or sonic boom;
e) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent;
f) collapse of buildings, fire, explosion or accident;
g) national emergency or period of national mourning;
h) malicious damage or theft;
i) general unavailability of the internet;
j) non-performance by our suppliers or subcontractors;
k) severe traffic delays or inaccessibility of the venue; and
l) interruption or failure of utility services.
9.2 If and to the extent we are impeded, hindered, conditioned or delayed in or from performing any of our obligations under this Agreement by a Force Majeure Event, we shall not be in breach of this Agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
9.3 We shall:
a) as soon as reasonably practicable after the start of the Force Majeure Event but no later than five days from its start, notify you in writing of the Force Majeure Event, the date on which it started, its likely or potential duration, and the effect of the Force Majeure Event on its ability to perform any of its obligations under the Agreement; and
b) use reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.
9.4 If the Force Majeure Event impedes, hinders or delays the performance of our obligations for a sustained period as deemed by us, we will terminate this agreement and give you a full refund.
10. Entire agreement
10.1 These Terms and Conditions constitute the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to the its subject matter.
10.2 No party relies on and shall have no remedy in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Terms and Conditions.
10.3 Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based in any statement in these Terms and Conditions.
10.4 Nothing in this clause shall exclude liability for fraud.
11. Assignment and other dealings
11.1 You shall not assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any of its rights and obligations under this Agreement.
11.2 We may at any time assign, mortgage, charge, delegate, declare a trust over or deal in any other manner with any or all of its rights under these Terms and Conditions.
12.Variation
12.1 Except as provided within these Terms and Conditions, no variation shall be effective unless it is agreed and signed by us in writing.
13. Waiver
13.1 No failure or delay by us to exercise any right or remedy provided for under these Terms and Conditions or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
14. Severance
14.1 If any provisions or part-provisions of the Terms and Conditions is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of these Terms and Conditions. If any provision of these Terms and Conditions is deemed deleted under this clause the parties shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.
15.Third party rights
15.1 Unless these Terms and Conditions states otherwise, these Terms and Conditions do not give rise to any rights under the Contracts (Rights of the Third Parties) Act 1999 to enforce any term of the Terms of Conditions.
15.2 The right of the parties to rescind or vary the Terms and Conditions are not subject to the consent of any other person.
16. Governing law
16.1 The Terms and Conditions, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation, shall be governed by and construed in accordance with the law of England and Wales and each party irrevocably agrees that the courts of England andWales shall have the exclusive jurisdiction to settle any dispute or claim arising out of or in connection with the Terms and Conditions or its subject matter or formation.
17. Data Protection and Privacy
17.1 Consent for Use of Photographs: By agreeing to these Terms and Conditions, you consent to us using photographs captured by the Photo Booth for promotional purposes as described in Section 6.2, unless specifically opted out. Consent for such use can be withdrawn at any time by notifying us in writing.
17.2 Data Sharing and Disclosure: Your personal data will not be shared, sold, or disclosed to third parties without your explicit consent, except as required under UK law or as necessary for delivering our services (e.g., to courier services for the delivery and collection of the Photo Booth).
17.3 Data Subject Rights: Under the UK GDPR, you have various rights in relation to your personal data, including the right to access, correct, erase, or transfer your personal data, and the right to object to or limit its processing. To exercise these rights, please contact us as required.
17.4 Data Retention: Personal data collected will be retained only for as long as necessary for the purposes it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.